Rose's Study Blog

November 23, 2009

Analysis of online meeting FOC09

Filed under: Uncategorized — rosannew @ 4:53 pm

I am going to critique my own meeting as there is a lot that I learnt from that meeting. Especially some of the basics that I overlooked. It also seems easier to criticise yourself rather than others.

Online meeting report – Personal Learning Networks

How the event was organised and promoted – adequate information, support (technical and access), relevant for the audience.

The event was well planned on the content side and was well advertised to everyone through the course wiki, my blog and the google email group. The content of the meeting (PLN) was relevant to the course and people were interested in the topic. The meeting had a lot of interest and there was a good question and answer sessions as well as many comments made on the DimDim meeting functionality itself.

There was a major issue with access though. The link I supplied for the meeting didn’t work so people couldn’t get into the meeting. I ran the meeting from home and the email address I had supplied to everyone was a work address so nobody could find me when they couldn’t get into the meeting. I tried emailing everyone through the google group email but my email wasn’t working so Anton had to do this for me. I had to give Anton Sarah’s email so she knew where the meeting was. Sarah then contacted people on my behalf. I should have had this side of things covered as the facilitator. I also looked up emails on the wiki and gave these to Anton as well to try and contact people with.

Whether the event was managed and conducted smoothly – particularly noting the way the facilitator handled any disruptions.

There was a fiasco in getting into the meeting which I have already commented on. Once started though the event went fairly smoothly. The presentation had been well planned and having an experienced presenter helped as well.

Did the facilitator make efforts to ensure that all participants knew where they were supposed to be and when, and arrange technical support for people?

My findings on how DimDim works had had been posted on my blog but I hadn’t really advertised this much. I really should have explained to everyone at the beginning of the meeting that only three people could use audio and the rest would have to use the chat facility. The presenter did explain this a couple of times but it should have been me. A back up plan for getting people into the meeting was obviously lacking. I needed to have a back up to contact people if they weren’t able to get into the meeting room. I actually think that using a mobile phone and sending text messages would be a good back up here as I don’t have Skype. Those on dial up had problems which I couldn’t really do anything about. The video clips used up some participants bandwidth which I hadn’t anticipated.

The way the facilitator set the stage, made introductions, explained the aims, and whether he/she managed to remain neutral and facilitory.

As a facilitator I was very much in the background during the meeting. I made initial introductions but I forgot to introduce the topic itself. People were welcomed to the meeting as they arrived through the chat facility. The presenter was introduced with an explanation of his background. Some preparatory work had been asked for so if attendees had read Joyce Seitzinger’s blog they would have known the aim of the session. I do believe I was neutral and facilitatory but Anton the presenter basically ran the session.

Whether the facilitator did a round up, drew closure and indicated where recordings and other follow up materials would be made available.

The meeting was rounded up well and I indicated that an audio and chat transcript would be emailed out to participants. I should have mentioned that they would be on the course wiki as well. These weren’t sent out until the Friday (two days after the meeting) and the course wiki was updated on the Monday.

General comments and additions..

A big learning curve for me regarding the access, technical and contact issues. I think I concentrated too much on the content of the meeting and overlooked the technical aspects. I knew I was having problems with the link for the meeting but I couldn’t work out what was going wrong. In the end, Anton and I decided that DimDim did not recognise the group email addresses so people need to be aware of this if they are planning on using DimDim for group meetings.

If I had spent more time attending the online meetings in the course, and been more involved in my learning, I believe I would have run a better session. I am thinking about repeating the course next year, for my own professional development.



  1. Hi Rosanne,
    Nice post, I just wanted to say that this was one of my favourite mini conference’s, probably because I found it really informative, and helpful in tidying up my own PLN, and I enjoyed experiencing Dim Dim.It was well facilitated also ๐Ÿ™‚

    Comment by catherine — December 2, 2009 @ 10:58 am | Reply

  2. Hi Rosanne, very honest and reflective account of what happened in your mini event. I don’t really have anything to add that you haven’t already talked about. The only other thing I mention, which you did not pick up from my previous feedback, was how you would manage an event when the speaker was inexperienced with technology? In other words, there’s a difference in sitting back and not influencing events, and not facilitating at all.

    Thanks for all your contribution to the course. Have a great Christmas! ๐Ÿ™‚

    Comment by Sarah Stewart — December 10, 2009 @ 7:06 am | Reply

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